Event Management Software

I need a type of project management system for creating and managing Tradeshow events. We'll host the final product on our own server. It must be visually pleasing and user-friendly for both the company and clients. It must be an all-in-one system that my team can use from start to finish for making events happen. Everything must be interconnected so that the same information doesn't have to be input into each department. Information that affects other parts should automatically populate and/or update those other parts. Duplicates and double-bookings should be caught during input. The software must be secure for the private data that will be input.

I need to see a sample before I move forward on this project. I'm glad to answer any questions you may have, and I need you to be willing to discuss features in order to get things right.

The finished software must have these features:

Customizable branding

Unlimited company users

Unlimited Vendor users

Unlimited Events

Reoccurring events

Updates in data should be time-stamped and attribute a user name

Booth registration (customizable booth size options)

Wait lists for full registration

Add-ons to registration purchase

Registration needs to be accessible by both Vendors and our company's staff - we do some over the phone

Need to be able to transfer a Vendor's registration from one event to another seemlessly

Vendor accounts should show everything they've ever registered for, even if it was within different events

Taking payments (CC, electronic check) - Can be an integration of other services

Automate refunds

Need to be able to claim a payment as made if done outside of software

Invoicing - preferably integrated with QuickBooks API

Floor plan mapping

Assign vendors to booths on map in real-time

Vendor log-in to register, update info, pay, sign docs, upload docs, make public listings for event website

Contract signing

Waiver signing

Upload required licenses/permits

Entertainment scheduling for event days and different stages/arenas

Speaker/Demonstrator profiles connected to registered Vendor


Checklists of necessary tasks with Deadlines

Ability to assign tasks to other staff members

Ability to assign tasks to multiple staff members

Calendar view of tasks and events - preferably integrates with Google Calendars and others

Packing lists

Vendor Check-in at show

Vendor badge out-put based on registration info

Sending Vendor Info Packet to Vendor accounts and emailing updates

Surveys for vendors

Track booth inventory, material needs, and presentation requests

Reporting on Vendor demographics, budgets, payments, etc.

Easily create report of all logistical and vendor data and contact info for each event

Integration with our CRM Soffront API

Integrate our Slack Instant Messenger team group API for collaboration

Integrate each event with its website and social media pages

Need to be able to create of template of Check-lists, Tasks, Deadlines, Packing Lists, Entertainment Schedules, Contracts, etc to easily create each new event

Publish the vendors listings on our event websites

Publish the entertainment schedules on our event websites

Publish vendor-populated interactive maps on event websites

Possibly integrate with with a mobile app version of system

Possibly integrate with a public Event App for fans

Skills: CSS, PHP, Software Architecture

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About the Employer:
( 49 reviews ) indianapolis, United States

Project ID: #9128850

58 freelancers are bidding on average $3324 for this job


__Still waiting for FEEDBACK. Please feel free to discuss issues__ Hi, Greetings for the day! We have analysed your project requirement in detail, as per the analysis we need to develop a web / mobile applicatio More

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Hello, In a view of the job posting done by you, we consider ourselves apt fit to Build an Event Management Software as per your needs and requirements using PHP. As we have developed wide range of Websites and soft More

$2000 USD in 40 days
(857 Reviews)

Hi After going through the full description, i must say lots of things needs to clear before comming to the project finalization. We are eager to discuss with you. Few initial queries i have, [login to view URL] mentioned More

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(539 Reviews)

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Hi, We have noticed that you are seeking highly skilled and expert professional personnel to develop event management software. We have a team of developers who have more than 15 years of experience and we could pro More

$1548 USD in 40 days
(192 Reviews)

Hi There ===Few concerns 1) Can users create the events through the website ? 2) Do you need GPS, location to track the events ? 3) Do you need any report generation module ? 4) Would like to know the payment More

$1526 USD in 30 days
(341 Reviews)

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(176 Reviews)

Hi, I have read your post and understood your requirement. I have great working experience on Software Development/PHP/MySQL/HTML5/jQuery/Wordpress/Magento/Joomla/Drupal/AngularJS/node.js/CSS3/Java/Python/Django/ More

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Hi, Greetings !! We have expertise in Web Development and [login to view URL] have already developed similar event management software and willing to start work on an immediate basis so that we can bettera analyse it. More

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