Virtual Assistant

I require a personal assistant, someone that is fluent in English and has strong organizational skills. Typically speaking the job will entail the following duties: Coordinate daily calendars of senior managers Plan appointments and events Act as the point of contact between executives and employees/clients Create regular reports Make travel arrangements Manage phone calls and emails Respond promptly to managers’ queries Facilitate internal communication (e.g. distribute information and schedule presentations) Virtual Assistant Duties and Responsibilities Answer and direct phone calls Organize correspondence and answers emails Research materials and sources for presentations Prepare and organize databases and reports Manage social media accounts and replies Handle confidential employer and client information Take notes or transcribe meetings Arranges travel itineraries, books flights, car rentals, and hotel rooms Schedules meeting spaces and conference rooms Arrange payments for vendors, travel, and sales expenses Create purchase orders, track and manage payments Present excellent customer-service skills with customers and clients Schedule meetings and arrange employer’s calendar Deliver messages and mail on behalf of employer Manage filing systems, update records, and organize documentation Prepare and create PowerPoint presentations and materials as needed Virtual Assistant Requirements and Qualifications High School diploma or equivalent; Associate’s or bachelor’s degree preferred Two (2) years’ previous experience handling assistant or administrative responsibilities, or experience in customer service or related field preferred Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars Experience with Google Docs, cloud services, and other technology tools Knowledgeable in technology to communicate via computer, smartphone, or text Highly organized multitasker who works well with fast-paced directions and instructions Demonstrates excellent time management Able to organize and manage large amounts of files, tasks, schedules, and information Self-directed and able to work without supervision Excellent verbal and written communication skills Strong customer-service and presentation skills Able to work nights, weekends, extended hours, and holidays as needed