Human Resource Matters Shortlisting of CVs from database
Assisting in recruitment process starting from the issuance of call letter for interview to preparation of final exit form.
Using all Formal & informal channels to build up of a active databank for all Technical CV categories
To issue call letters and accordingly plan for conducting preliminary interviews in co-ordination with the concerned Dept. in which the candidate has to be absorbed.
To co-ordinate with Admin Dept. for new outstation recruitees / interviewees ensure for their arrivals / Guest house checking, Departures, Re-imbursements etc.
Implementation of Orientation Programme for new entrants for familiarising them with the Organization, its work culture and the employees job responsibilities.
Job Profile preparation & issuance to new joinees – explaining them their performance & reporting responsibilities.
To obtain prescribed confirmations and undertakings regarding the staff’s Curriculum Vitae, Experience Certificates, Relieving Letters of previous employer, Qualifications, Passports/Work Permits, Photographs, confidential reports, in originals or copies as applicable and place the same on record under proper security.
To identify training needs based on the feedbacks given by the HODs
Arranging for the training programe in coordination with HODs
To implement training programmes, performance improvement programmes for the employees whose performance has not been found to be satisfactory.
Secretarial Screening all incoming and outgoing mails
Independent correspondence with outside agencies
Handling Phone Calls
Organizing tour programme/ itinerary
Fixing appointments
Arranging air/ Rail tickets, Hotel accommodation, conferences, parties and get-togethers.
Coordination and follow-ups at various levels – both internal and external
Follow ups for compliances for minutes of meetings.
Taking minutes of Departmental/ Project meetings.
To co-ordinate with other departments and project Staff & Dept. Staff for the completion of the Assignment being handled.
To maintain strict confidentiality and professional ethics for all the Assignments handled on behalf of the Company and also not to divulge any information or undertake any activity where clash of professional interest would occur.
Corporate Independently summarizing various reports received from Branch offices into a final MIS report.
Preparing Administrative reports for MIS purpose.
Making graphical presentation for monthly meetings.
Preparing tender documents and Bank guarantees.
Administrative Maintaining original Title documents, Deeds and Licences.
Maintaining assortment of files in addition to organizing and indexing (including confidential files)
Liaising with all Departments/ branches.
Maintaining leave record, medical/ vehicle expenses.
Indenting and arranging for office stationary items and managing their supplies.
Housekeeping
Company Law Matters Arranging Board Meetings
Assisting in AGM/EGM preparations
Preparing agenda and minutes of meeting – AGM/ Board Meeting and other meetings
Preparation of Monthly Statutory Compliance report of all group companies / branches.
Marketing Preparation of offers/ quotations
Preparation of Work Orders, Proforma Invoices
Follow-up with customers for outstanding payments
Miscellaneous Subscribing for magazines/ periodicals
Designing advertisements for insertion in various Magazines/ Souvenir.
Preparation of presentation in Power point for various products and company presentation for Business Development.
Personality Hardworking, dedicated and diligent.
Reliable, loyal with integrity, punctual.
Innovative and fast learner.
Enjoy problem solving and challenges.
Pleasing and balanced behaviour.
Sense of responsibility, organized working.
Welcome suggestions, make friends easily.
Creative, confident, open minded person with zeal to learn and contribute the best of my ability.
Possess good analytical and interpersonal skills and have traits of being a good team member.
Interests
Gardening, Singing, Computers
Skills • Excellent Organizational Skills
• Strong Customer Relations Skills
• Computer Proficiency - Conversant with Internet, E-mail, Windows 98 (MS Word, MS Excel, PowerPoint)
